The Producer Checklist: Another Key to Success in the Virtual Classroom

July 13, 2016 10:00 by Dana Peters

Depending on your perspective, multi-tasking can be viewed as either a positive, productive activity or a negative, sometimes distracting one. For our Virtual Producers, their ability to keep their eyes on several things at one time is a necessity. Helping them be prepared to technically support that classroom of “spinning plates” is where a solid Producer Checklist comes into play.

We never run a session without one.

The checklist is a critical tool for Virtual Producers to remain focused on what needs to be accomplished, create more accurate and predictable results, and meet every little detail of each unique session for our clients.

We’d like to share with you an example of a Producer Checklist, which you may find useful for your virtual learning session.

As you can see, our Producer Checklist includes the basic session information at the top, which eliminates any confusion on delivery. We’ve also broken the checklist into sections: Pre-Session, During Session, and Post-Session to make it as easy as possible to follow.

In addition to including the pre-session, during session and post-session duties for your Producer, it’s a good idea to also include emergency contact information for session instructors and key contacts like content organizers, platform technical support, and session administrators. It’s impossible to predict, but mistakes happen; technology happens, or rather sometimes doesn’t. Having the necessary contact information easily available for your Producer is helpful in case pre-work documents are missing, the wrong link was sent to participants or the technology simply isn’t working.

It’s also a good idea to include any reminders or session notes for your Producer. These may include unique post-session communication requirements, timing information, or something similar.

Our hope is that this checklist will provide you a starting point for your virtual sessions. Our continued work with clients has garnered several general components for each section that we regularly adapt and change as it suits our clients; you should feel free to customize these components as well.

For more information on the role of a Virtual Producer, check out our post: The Role of the Virtual Learning Session Producer.

How have you’ve used this Producer Checklist, or something similar, in your work?

 

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Practice | Producer | Tools

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