5 Key Components of a Successful Remote Workforce

April 10, 2018 11:29 by Dana Peters
At the top of most employee’s working conditions “wish list” is some level of flexibility. Effective and productive remote work opportunities can provide that benefit. Remote work capabilities also offer advantages for employers. Employers can reduce some overhead costs, rely on a happier (often more productive) workforce, and choose from a larger talent pool when hiring for open positions. So how does an employer adjust to the growing population of employees working remotely and do so effectively? At Mondo Learning Solutions several of our clients successfully manage a remote, often global, workforce. Our team at Mondo is also primarily remote. Based on our experiences and what we have observed, the following is a list of key components common amongst organizations that have successfully built and manage a remote workforce. Expectations As an employer, defining your expectations surrounding remote work and how it will be conducted is a critical step in the process. Once those expectations and parameters have been defined, communication needs to take place, both written and verbal. Conversations about schedules, working hours, time off, and communication protocol need to take place and be agreed to. Furthermore, employees working remotely need to understand the role they play in the overall success of the organization, regardless of their physical location.  Communication Overall, communication must be top of mind for all parties involved in the remote work relationship. Hallway and informal lunch time conversations will not occur with a remote workforce so having a communication protocol in place is necessary for success. Establish good communication from the beginning of the working relationship by implementing a comprehensive employee onboarding process. The onboarding process should not only outline expectations, but also introduce remote employees to members of the team, individuals they will be working with and projects they will be working on. It’s important for employees to see the impact of the work they do, and communicating effectively is key to managing that. Technology Technology is your best friend when managing a workforce all over the globe. More than ever, technology has the ability to put people “face-to-face” even from remote locations. But it goes beyond just investing in the right technology. Employers need to make sure their remote workforce can utilize technology; that they have the proper equipment and remote office set up. Technology also goes beyond equipment. File sharing services and all collaboration programs remote employees will leverage to work together need to be in place and part of daily work life. Training Training, in my opinion, is folded in to all that we have discussed so far. When thinking about new training initiatives, consider your remote employees equally when making decisions about learning programs and access to those programs. It’s important to include your remote employees, and to explore options other than travel when doing so. Virtual training options can reduce expenses and reach a global audience more efficiently in most cases. Collaboration Remote employees and managers within a company still need to feel a sense of team connection and have the ability to collaborate even though they do not share the same physical space. Employers should provide and promote the use of online or virtual collaboration tools. Through these tools, teams can collaborate on various projects, discuss project roadblocks with colleagues, and see end results of their completed work. Additionally, with remote workers, it’s important to combat isolation. Providing opportunities to collaborate will help build a sense of community and position teams to be successful. Simple check-in calls between team members or their managers will also help to build a collaborative team environment, and alleviate any isolation issues remote employees may be dealing with. A remote workforce is an opportunity both for the employer and the employee. What tips do you have for managing a remote workforce? Anything we haven’t mentioned here? Leave us a note in the comments. 

Conference Calls … They’re so 1995

June 24, 2014 10:23 by Rebecca Doepke
It’s Monday morning, time to lead your team’s weekly sales call. The agenda for the call is to give an update on sales, discuss what’s in the pipeline, and have the team share success stories. Everyone dials in and you’re ready to go. Sounds like a straight forward and simple group conversation, right?  Unfortunately, here is how this conference call typically goes down.Before you kick off the call and get to your agenda, you first need to find out who’s on the call. In other words, take attendance. This doesn’t exactly get the call started with collaborative enthusiasm and energy, not to mention burns another 5 minutes of everyone’s time. After you take attendance, hopefully everyone is still paying attention as you move on to share last week’s sales and year-to-date numbers. You’re not sure because no one has done much talking but you.Next, you open it up for success stories, and the real fun of managing communication on the call is about to begin. After a moment of silence, three people start talking at the same time. Then they all stop talking before saying simultaneously, “Oh, I’m sorry. Go ahead.” Followed by, “No, you go ahead.” More silence takes place. Then the three people start talking at the same time … again. Not only do you have to call out who should talk first, you also have to keep track of who has already shared their story and who still needs to contribute.Finally, you have to deal with those that didn’t speak up amidst this chaos. Time to call on them one by one.By the time the call is over, an hour later, there is a sigh of relief. Everyone is glad the time waster is over so they can get some work done.So, what other options do we have? Why not a virtual meeting?Let’s try it again and see what that looks like.It’s Monday morning, time to lead your team’s weekly sales meeting. Everyone logs into your virtual meeting platform and connects to the meeting audio as directed. The agenda for the call is to give an update on sales, discuss what’s in the pipeline, and share success stories. No need to take attendance, everyone present is listed right there on your screen. You also know who has connected to the audio. You’re ready to get right down to business. Now you can kick off the virtual meeting with enthusiasm and energy!You open it up for success stories and managing communication is easy. You can pose a question asking who would like to share their success story by raising their hand. You can simply call on the folks that raised their hand and avoid several people talking at the same time. If you want to stop putting people on the spot and make sure that everyone is prepared to share, give this idea a try. In your meeting invitation, ask everyone to come prepared with a success story to share summarized in the form of a written headline. Instead of having everyone share their stories one at a time, you would prepare a whiteboard exercise asking everyone to post their headline on a whiteboard. Once all headlines are posted, the group could vote on which headline they would like to hear more about first.  Virtual meetings offer participants the opportunity to interact, engage, and collaborate in multiple ways versus only verbal conversation. Through the use of collaboration tools, everyone can interact with your content, visuals, slides, web links, and video. Turning on webcams might be an option so that participants can see each other as they share their success stories, something that is not possible on a conference call.There isn’t an option for smaller groups to work together on a conference call, but virtually you could use breakout rooms.  Here’s a thought:Best practices can be shared and extrapolated through the use of breakout rooms. Consider breaking the large group into smaller teams by placing them in breakout rooms to share on-the-job experiences. These smaller groups can use a whiteboard to take notes, which can later be shared with the larger group when everyone comes back together and downloaded as a takeaway from the session. Keep in mind, breakout rooms offer a comfort level to those who prefer smaller groups when asked to participate. Switching gears to the end of the meeting:On most conference calls, there’s usually some type of follow-up. Whether it is to share notes from the call, sending out a document or white paper that was promised, or an email reminder of action items assigned in the meeting. In a virtual meeting, notes can be taken in real time right in front of everyone, and everyone can leave with the notes through file sharing. How efficient is that?Whether it’s the weekly sales update, a discussion around best practices, or a project management meeting, conference calls can be challenging and oftentimes are not as productive and efficient as you would like them to be. So, why not consider going virtual?

Tags: , , , , , , ,

Online Meetings | Sales | Virtual Meetings

Managing Two Simultaneous Audience Groups: In-Person and Remote Attendees

March 14, 2014 12:38 by Greg Owen-Boger
My team and I recently found ourselves in a situation we advise our clients to avoid. It occurs to me that if even WE can’t follow our own advice, how can we expect others to? So, instead of saying “don’t do it,” here’s some advice for dealing with it. The situation is this: You’re presenting to a group of individuals. You’re in the conference room and you have some slides to back you up. You also have a few people logging in remotely using a desktop sharing platform. It’s one thing to manage the group in the conference room. It’s an entirely different thing to manage the remote group as well. It’s nearly impossible to keep everyone focused and on the same page, which is why we don’t recommend doing it. But reality is what reality is. So, here are some ideas for managing both groups so that everyone remains equally engaged and actively participating. The main thing is to remain engaged so that you can monitor everything that’s going on. You have responsibility for both audience groups. Remind the in-person group to be thoughtfully inclusive of the people participating remotely. When side-bar conversations happen, they leave the remote participants feeling left out, as if they are merely observers rather than active participants. Ask remote attendees to put their phones on mute. Too much background noise coming from several phones at once becomes distracting to people in both groups. Encourage remote attendees to use the chat feature when they have questions or comments. Assign a spokesperson who can speak for the remote attendees. This person should monitor chat and be the voice and advocate of the remote attendees. Use directional language such as “in the upper right corner…,” or “moving on to slide 13….” These verbal cues will help everyone know where to focus. Check in with the remote attendees throughout by asking if they have anything they’d like to add to the conversation. At that point they can unmute themselves or use the chat feature. Managing both audience groups can be a real challenge, but by using these ideas, you should be able to do it without too much trouble.    

Tags: , , ,

Online Learning | Online Meetings | Turpin Communication