Spring is Here…Time to Tidy Up Your vILT

March 20, 2018 09:56 by Dana Peters
Can it be? The calendar tells me the first day of spring is right around the corner. Here in Wisconsin, the weather is very slowly turning, and soon we will emerge from our winter hibernation.  With spring comes the inevitable cleaning sweep, and it reminds me of the post we did last year about ‘spring cleaning’ your Virtual Instructor-Led Training (vILT) materials. This one is worth a revisit. As we mentioned in last year’s post, it’s easy to “coast” once a program is successfully up and running. However, in the spirit of continuous improvement, it’s important to regularly revisit your virtual courses to determine the following is still happening: The learning objectives are being met The examples and case studies are relevant and effective All slide content is accurate The exercises are on target The documentation for delivering the session is accurate (like the facilitator guide) The “on the job” impact is being realized Ideally, you’d implement a content review schedule of your vILT, noting any examples, timestamps, or other references that may require a quick revision and update. Annually or even bi-annually, we recommend revisiting the established learning objectives to confirm whether or not they are still on target with the needs of the business and the learners. While some updates may require only a few slide additions and changes, some may require a complete session overhaul.  Either way, your learners, and ultimately your organization, will benefit from having fresh, relevant, and applicable training programs. Here’s wishing a warm and productive spring to you and your team.

Getting vILT Right on a Global Scale

February 27, 2018 12:30 by Dana Peters
Effectively managing and maintaining a global virtual instructor-led training (vILT) program comes with unique challenges.  In our experience the best run programs are managed with a strong emphasis on attention to detail, clear and consistent communication, and a high level of commitment to process improvement. A vILT global program typically involves a large pool of facilitators, a globally diverse set of participants, and a dependency on technology. While managing a global program certainly is not easy; technology has made the communication and management of logistical details required for successful execution much easier. Below are our top five tips to consider when managing global vILT programs. “Gather” your facilitators For a global vILT program, you will likely have a global team of facilitators. We recommend utilizing technology to not only train your facilitators, but to also store your content. File sharing sites allow facilitator guides, timing outlines, and presentation decks to be housed in one location. Facilitators around the globe can access those files for their own preparation and in real time. From a version management perspective this will also ensure your team of facilitators are working from the most current version of the course content. Champion the Program Just like any vILT program, a global program will require commitment and ‘buy in’ from leaders in all parts of the globe. Establishing clear guidelines and effectively communicating the goals for the program will help you earn leadership support. This support is necessary to drive participation in the program and foster application of newly learned skills back on the job. For more information on getting the leadership team to champion your program, check out our previous post: Making the Pitch: Selling Your Executives on Virtual Learning. Establish Consistency Consistency is crucial for a successful global program. It’s important to establish a program management strategy and to stick to it. We suggest dedicating specific resources to be responsible for the communication surrounding the program. The marketing of the program, invitations, pre-work, and learning materials need to be delivered and communicated consistently. We also recommend specific resources be responsible for all aspects of scheduling, both on the learner side and the facilitation delivery side. In addition to maintaining these processes, it is also important to adapt those processes as things change or gaps are discovered. Know your Time Zones Running a global program means managing sessions in multiple time zones. Additionally, you may have a session running in East Asia by a facilitator in the United States. Technology can be helpful when converting class times to different time zones, but we recommend posting the session in a standard time zone in which the participants are used to working with and always stating times with time zone included. This will make it easier for your facilitation team to determine the class time for their location and will help alleviate conversion mistakes. It’s also important to know the national holidays in countries where your company does business. If facilities are closed, chances are your participants will not be participating. It’s important to avoid scheduling classes on national holidays or communicate expectations for your participants in order to avoid last minute cancellations or low class numbers. Speak the Language It’s a proven fact that people learn more effectively and retain more information when content is delivered in their native language. While working with a global audience, it’s important to avoid colloquial speak and slang terms or analogies familiar only to a particular region. Pop culture references can also be tricky. While many parts of the globe can understand and speak/write English, if you find a need for multiple sessions a year in a particular country or region you should consider translating your session to that region’s native language. This means translating not only the material, but also utilizing a native speaking facilitator and producer for those sessions as well. Following these five tips can help you manage and maintain a successful global vILT program. What about you? What strategies do you have for managing a global vILT program effectively?

6 Strategies to Maintain Relevant Virtual Learning Programs

February 13, 2018 10:23 by Dana Peters
Flexibility is the name of the game when it comes to the long-term survival of the virtual instructor-led training (vILT) programs you develop and deploy in the ever changing organization you serve. As a learning and development professional, are you prepared to respond quickly when: Leadership changes happen? A merger or acquisition is announced? The vision, mission, or goals of the company shift? A swing in your market place occurs, positive or negative? You, your colleagues, and your vILT programs must be flexible and prepared to react to these changes. But how? We suggest the following strategies: Develop Rough Action Plans   Take time to think about realistic scenarios you could face in the near future that would impact the effectiveness of your vILT programs dramatically. Develop a rough action plan to give you a leg up if one of these scenarios were to actually occur.   Follow a Continuous Improvement Process   Once you’ve designed and implemented a vILT program, it’s important to maintain it to make sure your program continues to be relevant and aligns with the needs of the business. Reviewing your vILT programs on a regular basis allows you to refresh portions of each program as updates are needed. Without a continuous review and evaluation, your program can quickly become obsolete, and without the occasional minor update, you may experience the need for a complete overhaul to your program. Or, worse yet, the program in question may be seen as bringing no value and be eliminated altogether.   Evaluate Your Program’s Impact   In line with continuously reviewing your vILT programs, it’s important to survey your learners and the business on a regular basis. Gaining feedback from your learners will help you make sure you’re meeting their individual needs. Surveying the business will confirm you are meeting the company’s learning goals and objectives.   Educate and Inform Leadership   As a learning and development professional, you know your programs inside and out. Your leadership team may not. In order to showcase the value of your programs, involve leadership in the process. Make sure they are aware of how the vILT programs are meeting the needs of the business, and share with them the feedback you collect from your learners. For more information on how best to track the value of your vILT programs, check out our previous post: Designing Virtual Learning That Pays Off: Measuring Success Back on the Job.   Enlist Advocates to Help Communicate Value and Results   Along the lines of educating your leadership team, vILT programs should be championed at all levels of the company. If the value of your programs has been communicated effectively, when changes occur in the company that impact your offerings, you’ll have the advantage of advocates on many fronts. If changes to your programs need to be made, multiple perspectives from your advocates can diversify the conversation on how to meet needs.   Be Proactive   Once a new vILT program is underway, it’s important for your Learning and Development team to remain engaged. Monitor the learner feedback and regularly check in with the leadership team to make sure your program is still on target with company objectives and goals. Being “high touch” will allow your Learning and Development team to proactively recommend changes on the front side rather than reacting after the fact. Your ability to maintain flexibility within your vILT programs will ensure its long- term success. What strategies have you implemented to maintain a robust and relevant learning program that meets the needs of the business you serve?

The Modern Learner: Are You Meeting Their Needs?

January 30, 2018 18:10 by Dana Peters
Thanks to several factors, five generations make up today’s workforce; each with their own unique aspirations, motivations, and life experiences. It’s quite possible today’s workforce is the most diverse any business leader has experienced. From a training standpoint, the changing workforce and the emergence of new technology has changed the definition of what today’s learner looks like regardless of generation. The modern learner knows no age. It’s imperative that companies and learning development professionals continually grow and adapt their learning culture to meet the expectations of today’s learner. Reaching today’s learner begins with understanding who they are and what they want.   We’ve developed a short list to define today’s modern learner. Knowing and understanding who today’s modern learner is, can help you decide if your company is doing everything it can to reach them effectively.    Today’s modern learner is…   Requires Convenience   Today’s learner is on the go. They want to be able to ‘learn’ everywhere they are. This can mean accessing learning opportunities from their desk computer and phone, but it can also mean accessing it from home, accessing it from a tablet, or from their mobile device, whenever and wherever they want to.   Seeks Instant Gratification Time is valuable for today’s learner. They are often overwhelmed and overworked and almost always distracted by some internal or external force. Statistic Brain Research Institute reports that the average attention span of today’s adult is just 8 seconds. That means in 8 seconds or less, your learner will decide if your session is worth his or her time. Clearly stating the objectives up front, the course agenda, and intended benefits of the session will hold the learners attention for the duration of the session. Mixed media including video, activities, and small group work will also help retain learners’ attention. In addition, today’s learner wants answers now. On demand learning is crucial for today’s learner. That’s why technology like Google, Alexa, and Suri are so popular. It’s important to make sure your company can provide opportunities and resources for in the moment and on demand learning.    Demands Value & Relevance   This too plays into gratification. Today’s modern learner wants it all. Not only do they demand instant gratification and convenience. They want big returns on their investment of time and energy. Time is valuable and today’s learner does not want to spend time away from day-to-day work for something that has little or no relevance to their current responsibilities or doesn’t enhance their potential for that next promotion or career move.   In Control   The modern learner wants to be in control of his or her learning and development. They want options and choices and they want to be in control of their career and development path. Learning choices should vary in content, in length, in availability, and in medium. The modern learner does not need mandatory learning and development requirements to learn. They choose learning, but it must be flexible, convenient, and on their own terms.   Collaborative   Social elements drive today’s society, both on the personal and professional front. Today’s learners rely on Google for answers and they look to peers and colleagues to provide them with the ability to support their learning on the job. In fact, Bersin reports that nearly 80 percent of workforce learning happens via on the job interactions with peers, teammates, and managers. As stated above, the modern learner wants to learn. They want to grow and adapt to be more successful on their job and they want to share their ideas and collaborate with other like-minded professionals.   I want to be clear, the modern learner can be found in all generations. Too often, these discussions take place with a focus on serving a younger, more technology focused generation.  A Baby Boomer, for example, can appreciate the convenience and technology virtual learning provides just as much (or even more) than a millennial.   Now that you know more about what the modern learner looks like, is your company doing everything it can to reach them?   Let us know in the comments below!  

Learning Trends to Watch in 2018

January 9, 2018 15:25 by Dana Peters
  With the New Year upon us, we look ahead towards the opportunities in our field to meet the needs of our clients. Based on our conversations with our clients, the following are the hot topics on their project radars for 2018.   Mobile Learning Mobile devices are everywhere. This is not a new trend. Learning professionals continue to adapt in order to accommodate learners’ mobile lifestyles. Companies have already started moving their content to mobile platforms and applications. Employees rely on mobile devices to access information and training content while on the job. This trend goes beyond the formal training session to meeting the learners where they are, when they need the information. Mobile learning also supports another trend we see gaining in popularity: Microlearning. Microlearning Time is valuable. So is training. Companies are starting to realize that not every training opportunity needs (or can) be a two day training session. Our clients have started to take advantage of microlearning opportunities, short bursts of learning that employees can consume in a short period of time. The trend suggests that as more people continue to do more with less, microlearning techniques are better received and retained by employees. We expect this trend to continue. Content Curation Part of content curation again speaks to the individuals desire to have knowledge at their finger tips. The increase in accessibility of the internet, particularly on mobile devices, puts answers in front of people almost immediately. In a learning atmosphere, we can use that thirst for knowledge by curating relevant and accurate information in one place for employees. We see this happening with unique internal content such as company manuals, policies, procedures etc., but also by leveraging relevant and useful existing content from external sources. This might be content on federal regulations, from law libraries, or targeted general topics such as proper email etiquette, or health and wellness information. Big Data As today’s business world continues to move in a digital direction, data in the business world becomes easier to collect and use. Industries across the board are realizing the value of collecting that information and the learning industry is no different. Again, not a new trend, but we see our clients continuing to capture analytics on learning tool utilization, content access, and knowledge application on the job.  Using the data helps learning and development professionals quantify activity and show value they can directly link to business results. Distributed Workforce This is also a trend we have continued to see grow over the past several years. As more employees desire flexible work schedules and technology continues to improve working from home, larger groups of employees are able to do their jobs remotely. A remote workforce can present new challenges. Managers leading remote teams need different skills to support their teams successfully. Our clients and other learning professionals continue to enhance learning curriculum in support of the skills necessary for both individual contributors and managers to be successful in a remote work environment. Gamification of Learning This is a trend we will explore in more detail later this year, but we do see this trend continuing to gain traction in 2018. New studies indicate that some forms of game based learning have higher retention rates than more traditional methods. We see some clients exploring gamification methods to take the mundane out of mandatory training requirements and encourage employees to engage in the learning process. Some organizations are exploring new ways to ‘gamify’ their existing learning programs for their in house training, compliance courses, information security, and other procedural trainings. As we kick off 2018, we will be on the lookout for these and other trends in the industry, and will continue to share our resources and experiences. Wishing you great success in the year ahead.

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Learning Trends

Need Better Results From Your Subject Matter Experts?

December 12, 2017 10:23 by Dana Peters
At Mondo Learning Solutions we’re committed to helping our clients grow, which is why we try to pass along the best and latest resources to help in your business. Our friends and colleagues at Chicago-based Turpin Communication recently released a new book, “Effective SMEs: A Trainer’s Guide for Helping Subject Matter Experts Facilitate Learning”. This book is one you will want to have in your library. We regularly work with subject matter experts (SMEs) in the virtual classroom, which has both its advantages and disadvantages. As Turpin suggests, SMEs do bring credibility and relevance to the classroom, but that is often not enough to deliver an effective session. For many SMEs the training environment is unfamiliar terrain. They are often authorities on a particular topic, not on adult learning and aren’t necessarily familiar with effective facilitation techniques.  I like this book specifically because it comes from a place of experience. Authors Dale Ludwig and Greg Owen-Boger leverage decades of work helping presenters, instructional designers, and subject matter experts become better communicators. They use detailed and relatable workplace scenarios plucked directly from their own experiences to assist readers in learning about a variety of learning situations. The book serves as a blueprint for managing SME-led training with the underlying premise that successful training stems from a place of communication and an understanding of everyone’s role.It also digs into best practices for coaching your SMEs. It’s available for purchase on Amazon.com and most bookstores, and the first chapter is available for free on the Association for Talent Development website. Give it a look.

Virtual Learning Programs That Survive and Thrive

September 26, 2017 13:33 by Dana Peters
Adaptability is the name of the game when it comes to the long-term survival of the virtual instructor-led training (vILT) programs you design, develop, and deploy. Continuous change is the environment most organizations are operating in, which means we need to move with change as Learning and Development professionals. And certainly we want to do more than just “weather the storm”. We want to thrive as we forge ahead to meet the business needs of the ever changing organizations we serve.Are you prepared to respond quickly when: Leadership changes are made? A merger or acquisition is announced? The vision, mission, and/or goals of the company shift? A swing in your market place occurs, positive or negative? You, your colleagues, and your vILT programs must be nimble and flexible enough to adapt to these changes. But how? We suggest a proactive approach that includes the following five actions. Develop Rough Action Plans. Take time to think about realistic scenarios that you could face in the near future. Develop a rough action plan to give you a leg up if the scenario were to actually occur. Invest Time in Continuous Improvement Processes. Once you’ve designed and implemented your vILT programs, it’s important to maintain lines of communication to make sure your programs continue to align with the company mission and leadership’s goals. Reviewing your vILT courses on a regular basis allows you to refresh portions of the content as changes and updates are needed. Without a continuous review, your course can quickly become obsolete, and without the occasional minor update, you may experience the need for a complete overhaul of your course design. Or it may be seen as bringing no value and be eliminated altogether. Ask for Feedback From Your Learners. In line with continuously reviewing your vILT programs, it’s important to gather feedback from your learners on a regular basis. The collection of learners’ needs over time helps you to understand how job functions are changing and what skill development opportunities would bring the most value to the business. This intel should help you bring the right learning opportunities, to the right people, at the right time. Educate and Inform Leadership. As Learning and Development professionals you probably know your programs inside and out. Your leadership team may not. In order to showcase the value of your programs it’s important to involve leadership in the process. Make sure they are aware of how the vILT programs are performing. Specifically, how they are meeting the needs of the business. For more information on how best to track the value of your vILT program, check out our post: Designing Virtual Learning That Pays Off: Measuring Success Back on the Job. Communicate Value and Results. Along the lines of educating your leadership team, vILT programs should be championed at all levels of the company. If the value of your programs have been communicated effectively; when changes occur, you’ll have the advantage of advocates on many fronts. If updates to your programs do need to be made, multiple perspectives can diversify the conversation on how best to do that. These proactive efforts will help to secure your vILT programs long-term success, and the consistent, high quality learning opportunities your learning population needs to be successful on the job. What other actions have you taken to be sure your virtual learning programs can survive and thrive through the changes that may lie ahead?

Designing Virtual Learning That Pays Off (Part 2)

August 22, 2017 08:53 by Dana Peters
Measuring Success Back on the Job   In our last post, we discussed building the pathway to learning application to help learners apply what they have learned in the virtual classroom back on the job. This was the first of two items we believe need to be included in the design of virtual learning programs in order to make sure valuable resources (time and money) do not go to waste. As a reminder from the Part 1 post, those two things we need to include are A “post learning event path” that helps our learners apply what they have learned back on the job. A plan to measure results back on the job. This plan should address the following two statements:  We know we are successful when_________________.  We will measure that success by__________________. With number one under our belt, today we’re going to talk about the plan to specifically measure those results back on the job. When it comes to measuring and evaluating learning, I turn to my colleague who is an expert in this area, Ken Phillips, CEO of Phillips Associates. You are probably familiar with the Kirkpatrick Model with the four levels of learning evaluation. Ken outlines these levels in his article: “Learn the Secrets of Survey Design”. In summary those levels are:   Level 1: identifies learner reaction to your program. Level 2: measures whether or not your learners learned anything. Level 3: measures whether or not learners actually applied what they learned back on the job. Level 4: measures whether the business has improved as a result of the applied learning. For the purposes of this post we are going to focus in on Level 3 and Level 4. For a Level 3 survey to be effective, Ken provides several tips in regard to content, format, and measurement. As mentioned, more details can be found in Ken’s “Learn the Secrets of Survey Design” article. Unlike a survey issued to the learner immediately following your virtual learning program (Level 1), the Level 3 evaluation should also involve those interacting with the learner, often referred to as observers.  Observers (those that work with, for, or supervise the learner) are in the position to provide valuable feedback on observable behaviors they are experiencing in their interactions with the learner. Interviews, surveys, and 360-degree assessments are solid tools to support Level 3 evaluation. Level 4 evaluations, according to Ken, are the holy grail of evaluations. I agree. The c-level executives are looking for evidence of business results from their investment in learning and development. Ken suggests thinking about Level 4 evaluations in two phases: (1) Identifying business metrics that have a strong relationship with learning program content and (2) connecting the learning program to the business metrics. Check out Ken’s article: “The Holy Grail of Learning Evaluations: Level 4” for more details. How about you? How do you achieve Level 3 and 4?

Designing Virtual Learning That Pays Off (Part 1)

August 16, 2017 10:00 by Dana Peters
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Is Your Virtual Training Program On Target or Missing the Mark?

July 25, 2017 09:00 by Dana Peters
Is your virtual instructor-led training (vILT) program meeting the needs of your business, or is it falling short of expectations? If your program is not quite hitting the mark, perhaps there is work to be done in one of the following five key areas. PlanningPlanning is an important step early in the process to ensuring the success of your program. Proper planning is centered on the goals you have for each of your vILT classes. What are you trying to accomplish? Identify key learning objectives and design your class to meet those objectives. Identifying your needs will help you decide which platform, delivery method, and learning design will put you in the best position for success. For more information on planning your vILT course, check out a recent post on evaluating learning objectives for the virtual classroom. PreparationEveryone knows that preparation is important but it is often the part of the process that gets short changed. Many companies will spend thousands of dollars in resources designing their vILT programs, and not nearly as much time or energy making sure their facilitation team is fully prepared to deliver the sessions. We see this most when industry experts or professionals are looped into the process after the design phase of the program. While the content and subject matter might seem like an easy leap for many industry professionals, the environment, the technology, and the delivery method may be more of a stretch and requires skill development and preparation. We recommend the use of dress rehearsals as part of the preparation process. A dress rehearsal gives every key player involved in the session, a chance to work through the kinks, test equipment, and practice “hand-offs” planned during the session. For more tips on preparation check out our post on dress rehearsals.Delivery Effective delivery is where the rubber meets the road. Your virtual facilitators can make or break your virtual training simply on how they deliver the session. Do they have well developed facilitation skills? Are they enthusiastic and knowledgeable about the topic? Do they present with energy or do they sound as if they are reading from a script? We recommend the use of a content outline, and a detailed facilitator guide for the session. This will allow facilitators to deliver the course material in a manner that achieves the core objectives while also letting learners drive discussion. We’ve done several posts on facilitator delivery techniques and preparation. Check those out here and here.EngagementPart of delivery is engagement. If your learners aren’t engaged throughout the session, the learning objectives cannot be met. A good facilitator will engage with learners on a personal level. They will incorporate existing technology to ask questions, encourage dialogue, and drive discussions. As mentioned in the delivery section, facilitators should be able to meet the course objectives while letting learners drive the discussion in directions most applicable to them. Check out our post on facilitating versus teaching for more information on engaging your learners. Follow-up Feedback and follow-up is the most easily forgotten part of a successful vILT program. This is important for two reasons.First, for the continuity of your program. Gathering feedback from your learners will provide you with valuable information on what is working and what isn’t, what needs to be changed, adapted, or cut. Secondly, following up with your learners is the ultimate litmus on whether or not your vILT program is actually accomplishing your learning objectives. Are learners accomplishing what is intended, back on the job? Is it truly applicable to their careers? Whether or not your learning objectives are met determine the ultimate success of your vILT program from both a learner perspective and the business results perspective. Watch for our two part post on learner follow up coming next month.Avoiding any one of these key steps could be a mistake for your vILT training program. Take a look at your program; are you accomplishing each one of these? Are there others you would add to the list?